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10 Jul 2022

PermanentPersonal Executive Assistant Required Urgently

IPS Health and Wellness (Pty) Ltd – Posted by JobPlace24 Gauteng, South Africa

Job Description

Personal Executive Assistant Required Urgently

Location: Gauteng
Job Type: Permanent
Company/Employer: IPS Health and Wellness (Pty) Ltd
Job Title: Personal Executive Assistant Required Urgently


Vacancy Details

Reporting to Directors (CEO, CFO and MD)

Purpose:  Provide administrative support to all Directors. Duties include general clerical, and project-based work.  Project a professional company image through in-person and phone interaction.  Will be assisting in day-to-day functions and dealing with confidential information.

Duties and Responsibilities:

  • Professionally prepare weekly, and monthly reports, by drawing information from various specified sources.
  • Prepare all executive committee packs and Board Meeting presentations.
  • Record minutes and tracked outcomes of actions identified.
  • Execute various administrative tasks, including scheduling, submission of expense reports, and other correspondence for Directors.
  • Plan and book all travel arrangements, including itinerary, car hire and accommodation bookings.
  • Serve as the executive representative in managing and coordinating business related matters, within the scope of the function.
  • Plan and optimise the Directors’ time through effective diary management.
  • Facilitate all arrangements associated with meetings including creating meeting agendas, compiling meeting packs, distributing timeously to relevant parties and catering requirements as necessary.
  • Perform a variety of administrative duties, such as writing letters, sending emails, updating spreadsheets, and creating presentations.
  • Operate with a high degree of independence within a complex and dynamic environment.
  • Utilise a sound understanding of the business as well as the company, its values, and priorities to perform all duties in a professional and confidential manner.
  • Complete numerous ad-hoc tasks when required to better enable the Directors to focus on crucial business matters.
  • Help organise large company events and plan and execute conferences.
  • Attend to various personal tasks (arranging travel, booking of appointments etc) requested by the Directors.

Required Skills

  • personal assistant : 2 to 3 years
  • Candidate Requirements
  • Have at least 3 years experience as a personal assistant;
  • Matric or higher education;
  • Have a driver’s license and own vehicle;
  • Live in Johannesburg (preferably close to the office);
  • Speak Afrikaans and English (taking minutes of meetings and will need to draft Afrikaans correspondence);
  • Excellent writing capabilities;

Benefits:

  • Profit share
  • Pension Fund
  • Disability Fund
  • Gender specific cancer cover OR accidental disability cover
  • The candidate MUST have a clear criminal record.
  • Salary: Salary to be discussed (market related) as well as other benefits.

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