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13 Aug 2022

PermanentSwitchboard Receptionist Required Urgently

AVBOB Mutual Assurance Society – Posted by JobPlace24 Cape Town, Western Cape, South Africa

Job Description

Switchboard Receptionist Required Urgently

Job Location: Durbanville
Job Type: Permanent
Job categories: Receptionist
Company/Employer: AVBOB Mutual Assurance Society
Job Title: Switchboard Receptionist Required Urgently


Vacancy Details

  • Arranges appointments, schedules and plans, conference, teleconferences for the province
  • Manages the provincial manager’s travel itinerary
  • Administers and completes attendance registers
  • Follows up on the NPS client satisfaction surveys scores e.g. phone clients after every funeral to arrange possible policies and or coffins
  • Conduct internal quality control and marketing functions, such as, phoning clients and handling enquiries
  • Liaise between clients and the correct allocation of queries to the relevant people.
  • Updates production statistics on a weekly and monthly basis and compiles reports.
  • Circulates incoming mail and controlling of all incoming and outgoing files
  • Attends meetings to record minutes
  • Prepares refreshments for meetings
  • Secures information by completing data base back-ups
  • Provides historical reference by development and utilizing filing and retrieval system
  • Binds provincial reports
  • Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting order for suppliers, verify receipt of supplies
  • Coordinates provincial events
  • Support coordinating provincial CSI projects
  • Assists Area Managers and Senior Citizens Liaison Officers
  • Provides support to Funeral and life offices
  • Managing the information bus on behalf of the province
  • Handles petty cash, utilisation and reconciliation
  • Coordinates transport within the Province
  • Conduct referral checks for Life and Funeral offices
  • Ensure that the provincial premises are clean.

Required Skills

  • event coordination : 2 to 3 years
  • administration skills : 2 to 3 years

Candidate Requirements

  • Grade 12
  • Secretarial Certificate
  • Business Administration certification will be an added advantage
  • 2 – 3 Years of administration experience.
  • Communication skills.
  • Computer literacy.
  • Attention to detail.
  • Must be able to work under pressure.
  • Strong administration skills.

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